Updated 7 October 2026
Cloud tools can make work portable. Choose them around the tasks you need to complete and the information you need to protect.
Define the mobile workflow
List the jobs you actually do away from the office: answering enquiries, checking a schedule, reviewing a proof or sharing a document. Test those tasks on your phone before committing to a bundle of tools.
Separate business ownership from personal access
Use business-controlled accounts for shared documents and services. Assign sensible permissions, use multi-factor authentication and plan what happens when a staff member leaves or loses a device. Keep recovery information secure and accessible to the right people.
Plan the practical limits
Check offline access, mobile data use, backup options and subscription costs. Avoid downloading sensitive files to shared devices. Give documents clear names and one agreed location so travelling staff do not work from conflicting copies.
Your next move
Choose one mobile task and test it end to end. ITG can help organise website and design approvals so a phone review still leads to a clear decision.
About the Author
Tina Kempling, the Lean Green Team Leader at Imagine That with over 35 years of experience in the print industry, newspaper and magazine advertising.
As an industry-certified designer since 1991, Tina knows her stuff when it comes to marketing vision. But what sets her apart is her understanding of advertising and marketing in today’s digital and print market. She can help companies tap into the incredible marketing power in new and creative ways. Ready to take your marketing game to the next level? Give Tina a shout!